Privacy Policy
AcTax Consultants
AcTax Consultants is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website or engage with our accounting, tax, and advisory services.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
AcTax Consultants
UK-based accounting and tax consultancy firm providing services including:
VAT Compliance & Returns
Payroll & CIS Services
Sole Trader & Statutory Accounts
Making Tax Digital (MTD) Compliance
Cloud Accounting Services
HMRC Enquiry Support
If you have any questions about this policy or how we handle your data, please contact us using the details below.
📧 Email: [Insert Email Address]
📞 Phone: [Insert Phone Number]
2. Information We Collect
We may collect and process the following types of personal data:
a) Personal Information
Name
Email address
Phone number
Business name
Address
b) Financial & Tax Information
VAT registration details
Payroll records
Income and expense data
HMRC correspondence
Accounting and tax records
c) Technical Information
IP address
Browser type and version
Pages visited on our website
3. How We Use Your Information
We use your data to:
Provide accounting, VAT, payroll, and tax services
Prepare and submit HMRC returns
Comply with Making Tax Digital (MTD) requirements
Communicate with you about our services
Respond to HMRC enquiries on your behalf
Improve our website and services
Meet legal and regulatory obligations
4. Legal Basis for Processing Data
We process your personal data under the following legal bases:
Contractual necessity – to deliver agreed services
Legal obligation – HMRC and statutory compliance
Legitimate interests – business operations and service improvement
Consent – where explicitly provided (e.g., marketing communications)
5. Sharing Your Information
We may share your data with:
HM Revenue & Customs (HMRC)
Payroll pension providers (Auto-Enrolment)
Cloud accounting software providers (e.g., Xero, QuickBooks, Sage, FreeAgent)
IT and cloud service providers
Professional advisers (where required by law)
We never sell your data to third parties.
6. Data Security
We take data security seriously and use appropriate technical and organisational measures, including:
Secure cloud-based systems
Encrypted data storage
Access controls and authentication
GDPR-compliant software providers
Only authorised personnel have access to your information.
7. Data Retention
We retain personal and financial data only for as long as necessary to:
Fulfil contractual obligations
Meet HMRC and legal retention requirements
Resolve disputes
Typically, accounting records are retained for 6 years, in line with HMRC regulations.
8. Your Data Protection Rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of data (where applicable)
Restrict or object to processing
Request data portability
Withdraw consent at any time
To exercise your rights, contact us using the details above.
9. Cookies
Our website may use cookies to:
Improve website functionality
Analyse website traffic
Enhance user experience
You can control cookie settings through your browser.
10. Third-Party Links
Our website may contain links to third-party websites or software providers. We are not responsible for the privacy practices of external websites.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
12. Contact Us
If you have any questions about this Privacy Policy or how we handle your data:
📧 Email: [Insert Email Address]
📞 Phone: [Insert Phone Number]
AcTax Consultants
Clear, Accurate, and HMRC-Compliant Accounting Support